This page is aimed to exemplify the utility of Google Drive and how it can change the way website content is managed. The following are links to current and proposed rebuilds of some of our pages.
Currently, public bid information is posted through a ticket process where a ticket is generated with IT with attached files. IT then accepts the ticket, edits the HTML on the page and uploads the files to the web server and creates links to each document. When time comes to remove or edit information, another ticket is created and IT removes the links when they can. This leaves a copy of the content on our web server.
Under the proposed method, a user will create a folder in Google Drive with the following hierarchy Public Bids (shared folder) > Project Name (folder) > Content.PDF; ContentAddendum.PDF. All content is automatically synced with the public facing webpage within minutes and can be edited, added to, and removed dynamically with no IT involvement.
Currently, new employment opportunities are posted in a ticket process where a job description, job announcement and any other information is attached. IT hard codes this information in HTML onto the employment page and uses links to either an online and/or PDF form when mentioned (sometimes a point of miscommunication). As previously mentioned, all attached documents end up on our web server and rarely if ever are fully cleaned.
Under the proposed method, the HR manager will use a shared Google Drive folder with the following hierarchy Employment Opportunities (shared folder) > Job Title > Application.PDF; JobAnnouncement.PDF; JobDescription.PDF. As previously stated, an additional ticket is then used to remove the information from the webpage and with the Google Drive system all content is automatically synced with the public facing webpage within minutes and can be edited, added to, and removed dynamically with no IT involvement.
Currently, a docket is attached to a ticket and submitted to IT. The docket is then downloaded and re-uploaded to the web server and a link created in the court dockets page.
Under the proposed method, the workflow of posting court dockets will benefit the most. Instead of a clunky, long page of links court dockets can be uploaded to our publicly accessible page by simply dropping the court docket PDF into the publicly shared Court Dockets folder in Google Drive. This is a simpler and more efficient process than creating a ticket for IT. At times, court dockets are generated the day before court dates and have to be uploaded the day of court. The proposed method will give the public hours of increased opportunity to see court scheduling.